Opportunity Information: Apply for FY20 PAS RJ APS
The U.S. Consulate General in Rio de Janeiro Public Affairs Section Annual Program Statement (FY 2020) is a discretionary grant opportunity from U.S. Mission Brazil (CFDA 19.040) intended to support public diplomacy-style projects that align with the mission's priority program areas and strengthen the U.S.-Brazil bilateral relationship. Funding is provided through grants, with an award ceiling of up to USD 20,000 per project. While the announcement references "Priority Program Areas," applicants are expected to make a clear case that their proposed activities directly advance U.S. Mission Brazil goals; proposals that do not connect to those priorities can be rejected early in the screening process.
Applications must be submitted by email to GrantsRio@state.gov and are reviewed in two funding cycles. The first submission deadline is April 10, 2020 (23:59 local time), with committee review planned for May 2020, and the second deadline is May 29, 2020 (23:59 local time), with review planned for June 2020. The process is designed to take time, so applicants are expected to apply well before they need funds to allow for review, selection, and award administration. After submission, applicants should not contact the mission to request status updates as long as they have received a confirmation email acknowledging receipt.
The application package has strict formatting and content requirements. Submissions are only accepted in English, as PDF or Microsoft Word documents, using Times New Roman 12-point font, double-spaced, with numbered pages. A complete application must include three main components: a proposal document, the correct set of SF-424 federal forms, and required registrations (for organizations). Incomplete submissions, missing forms, or missing registrations may be rejected without further review.
The proposal document itself must include several defined sections. A cover page is required with the project title, the project manager's name and contact information (email and phone), plus a short project summary of 100 words or less. The background section should briefly describe the institution (or applicant) and highlight relevant experience and the project manager's capacity to deliver. The justification section is expected to be detailed and practical, describing the specific problem or critical issue being addressed (including the geographic scope), how the project supports U.S. Mission Brazil and contributes to the U.S.-Brazil relationship, who the intended audience is, what complementary programs may exist, how the need was identified, a timeline, and key personnel. The objectives section must explain what change the project will produce in the intended audience, such as improved skills and knowledge, increased capacity to generate income, or increased community awareness, and it must explain how and when those objectives will be measured and evaluated.
Financial and accountability elements are treated as core parts of the proposal rather than add-ons. Applicants must provide a detailed budget in U.S. dollars and include a narrative that supports the costs, along with a brief description of procurement procedures, financial policies, and standard accounting practices, plus any relevant context about financial status. A monitoring and evaluation plan is required and should demonstrate that the applicant can track implementation and results using SMART objectives, link activities to objectives, and define key performance indicators that show realistic progress. A risk assessment is also mandatory and should identify obstacles that could prevent successful completion (such as operational, staffing, security, political, reputational, or financial risks) and present clear mitigation steps.
In addition to the narrative proposal, applicants must submit federal grant forms. Organizations and institutions must include SF-424, SF-424A, and SF-424B, while individual applicants must include SF-424i and SF-424B. Organizations (but not individuals) also need to complete several free registrations before an award can be issued: a DUNS number (from Dun & Bradstreet), an NCAGE/CAGE code, and an active SAM.gov registration that must be renewed annually. The announcement emphasizes that these systems interface with each other, so names and details must match exactly across DUNS, NCAGE, and SAM to avoid processing issues.
Eligibility is intentionally broad for the civil society space in Rio's consular district and beyond, encouraging proposals from civil-society organizations, local civil society representatives, think tanks, NGOs, academic institutions, and individuals. For-profit or commercial firms are not eligible, and employees of the U.S. Consulate General (and their family members) are also excluded from applying. Although cost-sharing is not described as mandatory, it is strongly encouraged, including support from other funding sources and the use of highly skilled volunteers as in-kind contributions; applicants should clearly explain where additional support will come from and how volunteers will be used.
Selection follows a two-step logic: first, basic compliance screening (required documents, correct forms, and registrations), and second, qualitative review by the Grants Committee for proposals that fit the stated priority areas. The evaluation criteria focus on whether the project is likely to achieve meaningful impact (with measurable indicators and milestones), whether the strategy is coherent and feasible within the timeline and builds sustainable civil society capacity, and whether the budget is cost-effective and justified given the scale of participants reached or affected. If selected, awards are issued and administered by a U.S. government Grants Officer, and recipients must comply with programmatic and financial reporting requirements on a schedule defined in the award agreement; funding disbursements may be tied to timely submission of those reports.Apply for FY20 PAS RJ APS
- The U.S. Mission to Brazil in the other sector is offering a public funding opportunity titled "U.S. Consulate General Rio de Janeiro Public Affairs Section Annual Program Statement FY 2020" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.040.
- This funding opportunity was created on 2020-03-04.
- Applicants must submit their applications by 2020-05-29. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $20,000.00 in funding.
- Eligible applicants include: Others.
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Frequently Asked Questions (FAQs)
What is this grant opportunity?
This is the U.S. Consulate General in Rio de Janeiro Public Affairs Section Annual Program Statement (FY 2020), a discretionary grant opportunity under U.S. Mission Brazil (CFDA 19.040). It supports public diplomacy-style projects that align with U.S. Mission Brazil goals and strengthen the U.S.-Brazil bilateral relationship.
What types of projects are expected to be competitive?
Projects should clearly and directly advance U.S. Mission Brazil goals and connect to the announcement's priority program areas. Proposals that do not make a clear connection to those priorities may be rejected early during screening.
How much funding is available per project?
The award ceiling is up to USD 20,000 per project.
Is this funding provided as a grant or a contract?
Funding is provided through grants (not contracts) and is administered by a U.S. government Grants Officer if selected.
Who is eligible to apply?
Eligibility is intentionally broad and encourages applications from civil-society organizations, local civil society representatives, think tanks, NGOs, academic institutions, and individuals in Rio's consular district and beyond.
Who is not eligible to apply?
For-profit or commercial firms are not eligible. Employees of the U.S. Consulate General and their family members are also excluded from applying.
Is cost-sharing required?
Cost-sharing is not described as mandatory, but it is strongly encouraged. This can include other funding sources and in-kind support such as highly skilled volunteers. Applicants should explain where additional support will come from and how volunteers will be used.
How do I submit an application?
Applications must be submitted by email to GrantsRio@state.gov.
What are the submission deadlines?
There are two funding cycles with separate submission deadlines: April 10, 2020 (23:59 local time) and May 29, 2020 (23:59 local time).
When will applications be reviewed?
Committee review is planned for May 2020 for the April 10 deadline, and June 2020 for the May 29 deadline.
How long does the process take?
The process is designed to take time due to review, selection, and award administration. Applicants are expected to apply well before they need funds.
Can I contact the mission for a status update after submitting?
After submission, applicants should not contact the mission to request status updates as long as they have received a confirmation email acknowledging receipt.
What language must the application be written in?
Submissions are only accepted in English.
What file formats are accepted?
Applications must be submitted as PDF or Microsoft Word documents.
What formatting rules must the application follow?
Applications must use Times New Roman 12-point font, be double-spaced, and have numbered pages.
What are the required components of a complete application package?
A complete application must include: (1) a proposal document, (2) the correct set of SF-424 federal forms, and (3) required registrations (for organizations). Incomplete submissions, missing forms, or missing registrations may be rejected without further review.
What must be included on the proposal cover page?
The cover page must include the project title, the project manager's name and contact information (email and phone), and a short project summary of 100 words or less.
What should be included in the background section of the proposal?
The background section should briefly describe the institution (or applicant), highlight relevant experience, and describe the project manager's capacity to deliver the project.
What details are expected in the justification section?
The justification section is expected to be detailed and practical. It should describe the specific problem or critical issue being addressed (including geographic scope), explain how the project supports U.S. Mission Brazil and contributes to the U.S.-Brazil relationship, identify the intended audience, note complementary programs (if any), explain how the need was identified, include a timeline, and list key personnel.
What belongs in the objectives section?
The objectives section must explain what change the project will produce in the intended audience (for example, improved skills and knowledge, increased capacity to generate income, or increased community awareness). It must also explain how and when objectives will be measured and evaluated.
What budget information is required?
Applicants must provide a detailed budget in U.S. dollars and include a narrative that supports and explains the costs.
What financial and accountability information must be included?
Applicants must include a brief description of procurement procedures, financial policies, and standard accounting practices, plus any relevant context about financial status.
Is a monitoring and evaluation plan required?
Yes. A monitoring and evaluation plan is required and should show the ability to track implementation and results using SMART objectives, link activities to objectives, and define key performance indicators demonstrating realistic progress.
Is a risk assessment required?
Yes. A risk assessment is mandatory and should identify obstacles that could prevent successful completion (including operational, staffing, security, political, reputational, or financial risks) and provide clear mitigation steps.
Which federal forms do organizations need to submit?
Organizations and institutions must include SF-424, SF-424A, and SF-424B.
Which federal forms do individual applicants need to submit?
Individual applicants must include SF-424i and SF-424B.
What registrations are required for organizations?
Organizations (but not individuals) must complete free registrations before an award can be issued: a DUNS number (from Dun & Bradstreet), an NCAGE/CAGE code, and an active SAM.gov registration that must be renewed annually.
Do individuals need DUNS, NCAGE/CAGE, and SAM.gov registration?
No. The required registrations are specified for organizations, not individuals.
Why is it important that registration details match across systems?
The announcement emphasizes that DUNS, NCAGE/CAGE, and SAM.gov interface with each other. Names and details must match exactly across these systems to avoid processing issues.
How are applications reviewed and selected?
Selection follows a two-step process: (1) basic compliance screening for required documents, correct forms, and registrations, and (2) qualitative review by the Grants Committee for proposals that fit the stated priority areas.
What are the evaluation criteria used by the Grants Committee?
The evaluation criteria focus on whether the project is likely to achieve meaningful impact with measurable indicators and milestones, whether the strategy is coherent and feasible within the timeline and builds sustainable civil society capacity, and whether the budget is cost-effective and justified given the scale of participants reached or affected.
What happens if my application is incomplete or missing required elements?
Incomplete submissions, missing forms, or missing registrations may be rejected without further review.
Who administers the award if selected?
If selected, awards are issued and administered by a U.S. government Grants Officer.
What reporting requirements apply to grant recipients?
Recipients must comply with programmatic and financial reporting requirements on a schedule defined in the award agreement. Funding disbursements may be tied to timely submission of required reports.
How should applicants think about timing their submission?
Applicants are expected to apply well before they need funds, because the process includes committee review and award administration and is designed to take time.
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